Job Description

Job Position: Legal Executive Assistant

Location: Austin, TX 78746

Pay Rate: $27.00/hr +

Shift: 8:30AM to 5:30PM

Description: Our client is a healthcare compliance and regulations law firm. They don't do any litigation and it's a VERY busy office of 50 people with constant changes.

Job Duties/Responsibilities
-Provide high-level administrative and executive support to attorneys and firm leadership in a fast-paced, high-volume environment.
-Manage complex and frequently changing calendars, meetings, conference calls, and appointments.
-Coordinate client communications, follow-ups, and internal and external meetings.
-Draft, proofread, and format correspondence, presentations, reports, and legal/business documents.
-Track deadlines, deliverables, client requests, and other time-sensitive matters.
-Coordinate travel arrangements, expense reports, and other administrative needs.
-Maintain organized and confidential client files, records, and information.
-Assist with client onboarding, special projects, presentations, and firm initiatives.
-Coordinate with internal departments and outside contacts to keep matters moving efficiently.
-Anticipate attorneys' needs, proactively resolve issues, and adjust priorities as circumstances change.
-Perform other administrative and executive support duties as needed.

Qualifications & Requirements:
-5+ years of executive assistant, legal assistant, or professional services experience preferred.
-Exceptional organizational, multitasking, and time-management skills.
-Ability to manage competing priorities and adapt quickly to constant changes.
-Strong written and verbal communication skills and professional demeanor.
-Excellent judgment, attention to detail, discretion, and follow-through.
-Proficiency with Microsoft Office, Outlook, Teams, and other standard business software.
-Ability to work independently, anticipate needs, and remain calm under pressure.
-Law firm, healthcare, compliance, or regulatory experience is a plus.

Job Tags

Work at office, Shift work

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